ANGLING TRUST EAST OF ENGLAND REGIONAL FRESHWATER FORUM CONSTITUTION & RULES (4th June 2011)
The name of the organisation shall be the Angling Trust (hereinafter referred to as AT) East of England Regional Forum (hereinafter referred to as "the Forum").
The Objects of the Forum shall be:-
2.1 To promote and protect the interests of fisheries, angling and individual anglers within the East of England Region.
2.2 To provide an opportunity for AT members, clubs and representatives of local stakeholder groups to meet and debate issues of common interest.
2.3 To provide the main communication link for members to and from the AT Freshwater Committee and thereafter, the AT Board
2.4 To provide and maintain effective communication and representation with the East of England Region of the Environment Agency and any other appropriate body.
2.5 To aim to achieve adequate representation for angling and fisheries on all appropriate bodies.
3.1 Membership of the Forum shall be open to all AT members, AT member clubs, angling stakeholder groups and local fishery owners who are AT members and whose waters are within the boundaries of the East of England Region, currently defined as Essex, Norfolk, Cambridgeshire, Bedfordshire, Suffolk and Hertfordshire.
3.2 All such members, club stakeholder groups and fishery owners must register with the Forum in order to be eligible to attend its meetings.
3.3 Representatives of other angling or fisheries organisations and any other appropriate organisations may be invited to join the Forum as agreed by the members of the Forum, but shall not be eligible to vote unless they are also members of the Angling Trust.
3.4 To facilitate the smooth running of the forum and to ensure representation across the region, an annually elected executive committee will be formed from the following angling and fishery groups. This to include the 6 Catchments consultative groups, S&TA branch, ADB Development Officer, Angling Trade Association and former members of the Angling forum. To be entitled to vote, they or the body they represent need to be members of the Angling Trust.
4.1 The forum shall meet at least quarterly at a time and venue as determined by the members.
4.2 The meeting following the end of the financial year shall be the Annual General Meeting (AGM) for which 28 days notice will be given.
4.3 Each member organisation may be represented by up to two representatives but shall have one vote only.
4.4 All members present who have registered with the Forum shall have one vote only. Members who represent more than one organisation shall also have one vote only.
4.5 Only active individual members of Angling Trust, and representatives of organisations with an active membership, will be eligible to vote. 4.5 In the event that any vote taken by members is tied, the Chairman shall have a second and casting vote.
4.6 Representation of not less than 10 persons (Ten) of the registered membership of the Forum shall constitute a quorum.
4.7 An Extra-ordinary General Meeting may be called at the request of at least one third of the full registered membership and in which case the Secretary shall give at least twenty-eight days notice in writing to all members. Such notice shall specify the time, date, venue and the reason for calling the meeting.
4.8 Extra-ordinary General Meetings may be called by a minimum of three officers as required, in which case the Secretary shall give at least twenty-eight days notice in writing to all members.
4.9 Only business on the agenda circulated with notice of the Extraordinary General Meeting may be discussed at the meeting.
5.1 The following officers may be elected at the Annual General Meeting:-
Vice Chairman Hon
Examiners Regional Officer for Disabled Angling
Regional Development Officer
And any other officers which the Forum deems necessary.
5.1.1 Representative(s) to represent the Forum on the AT National Freshwater Committee and Nominees to the AT Board can be elected at the East of England region’s Annual General Meeting.
5.1.2 Nominations for all such Officer and representative positions must be lodged, by recorded delivery, in writing, with the Hon Secretary AT LEAST 14 days prior to the day of the AGM.
5.2 All Officers shall retire annually but shall be eligible for re-election.
5.3. The Forum may co-opt without voting rights any person/s considered appropriate. Such an appointment must be ratified at the following AGM if the incumbent is to continue in office.
5.4 Officers shall have the full authority between meetings to pursue the objects of the Forum in accordance with its Constitution.
5.5 The assets of the Forum shall be vested in the Officers as Trustees for the members. Neither any officer or member shall at any time incur nor permit to be incurred any liability which exceeds the total assets of the association at that time. Assets, for the purpose of this Rule are defined as being the balance standing to the credit of the Forum’s bank account plus the cash in hand less the known payment liabilities. Officers and Trustees shall be liable only to the extent of the assets vested in them in trust for the benefit of the association and not further or otherwise.
6.1 The financial year shall end on 31st December (or same as AT) and the accounts made up to and including that date and duly independently examined.
6.2 Membership subscriptions, if any, may be agreed at the Annual General Meeting and shall be paid within three months of that meeting.
6.3 Any financial grant received from the Environment Agency shall be used solely in pursuance of the objects of the Forum and its bona fide local stakeholder member organisations. The funds of the Forum shall be kept in a bank or building society account solely used for that purpose. Signatories to those accounts shall be the Hon. Treasurer and any one of the Chairman, Vice-Chairman or Secretary..
6.4 The Hon. Treasurer shall, at the Annual General Meeting, present to the members a Balance Sheet and Statement of Accounts, duly audited by the examiners.
6.5 The Forum shall authorise the Hon. Treasurer to pay any reasonable out of pocket expenses to any person who is deputed to act on its behalf.
7. ALTERATION OF RULES
7.1 No alteration to this Constitution may be made except at an Annual General or Extra-ordinary General Meeting. Any such proposed alteration must be notified to the Hon. Secretary in time for all members to be advised of such proposed change at least twenty-eight days prior to the relevant AGM or EGM.
The Forum may appoint such sub-committees as may be deemed necessary for the furtherance of its Objects.
The Forum may affiliate to any other appropriate organisation as agreed by the members